According to article 13 of the Articles of Association:
Programme and Agenda
The meeting consists of one or more sessions, the schedule of which is published by the Secretariat. During the World Championship the Executive Committee also organise meetings of the representatives of the different continents. These meetings are included in the programme too. Click on the links beolw for a standard version of the full programme of meetings and/or the programme for the current year (when available).
The Agenda for the meeting is circulated by the Secretariat to all member countries on or before May 15 of the relevant year. (The date might vary on years when the World Championship does not take place in July / August)
The content of the agenda varies from year to year but they generally include:
In accordance with Articles 13(g), (i), and (i), the name of the official representative at the meeting, his proxy (if any), substitute (if any) and observer (if any) shall be received by the Secretariat or delivered to the Executive Committee in writing prior to the opening of the Annual General Meeting.
In accordance with Article 3 a member who has not paid his annual subscription by 1st June of the year previous to the year of the AGM cannot vote.
See below the difference between Official Representatives, Proxies, Substitutes and Observers and the way to appoint each of them.
Usually known as Country Representative, is the person appointed by the IODA member (National Class Association) as their representative at the AGM. They have the right to speak and vote. Their name shall be sent to the IODA Secretariat by email preferably before the official arrival day of the World Championship or in writing prior to the opening of the Annual General Meeting (usually up to one hour before the start of the first session).
In most of the cases this person is registered as the third adult member of the delegation (the three adults are: coach, team leader, country representative). When a member have registered one of the adults of the delegation as Country Representative, this adult will be considered as the official Country Representative of that member, unless the Secretariat is informed of a different appointment.
When the Country Representative is not registered as part of the delegation, the member shall send the required appointment as explained above. The same happens when the Team Leader attends the meeting as Country Representative: the IODA member shall inform the Secretariat about this.
When an IODA member cannot appoint a Country Representative of their own, they can ask another IODA member to vote on their behalf. To do so, they give a proxy to the Country Representative of the other IODA member. Proxies shall be informed to the IODA Secretary prior to the AGM. A Country Representative from a given IODA member can hold a maximum of one proxy. You can download the form below and send to the Secretariat to inform IODA of a proxy given.
IMPORTANT: proxies shall be given only to Country Representatives already appointed by their members. A person who is not a Country Representative for any member cannot hold a proxy. Members who would like to be represented at an AGM shall appoint a Country Representative or ask another member that have appointed a Country Representative to hold a proxy for them.
When a person appointed as Country Representative cannot attend one or more sessions of the AGM, he/she can appoint a substitute, who shall be present at the AGM as his/her replacement. To appoint a substitute, the Country Representative shall approach the Secretariat and hand in the temporary appointment in writing. The Substitute has the same rights as the Country Representative, only during the session for which he/she has been appointed. If the Country Representative holds a proxy, the substitute will hold the proxy as well. A person who has not been appointed as substitute before the relevant session starts will be considered an observer.
Is a person that can attend the AGM but has no right to speak or vote. Each member can have up to two observers, provided that one of them is the Team Leader of the delegation. The other observer shall be appointed in the same way as a Country Representative is.
Deadlines for returning proposals and application forms for the AGM 2015
The following are the steps to follow in order to bid for an IODA event: Continental or World Championship.
Please note the following:
If you are interested in hosting an IODA event please contact the secretariat email@example.com.
Bidder's Relevant Documentation
Events in 2015 - as voted in Italy and confirmed in Argentina
**Worlds - change of date
|Information given in the application form||Worlds **||European||South Americans||North Americans||Asian||African||European Team Race|
|Dates||Aug 25 to Sept 5||July 17 to 24||April 10 to 19||Oct 20 to 28||Oct 11 to 17||Aug 18 - 23|
|City, town||Marina Kamien Pomorski, Poland||Pwllheli, Wales||Paracas||Doha||Algiers||Lago di Ledro|
|Organiser||Polish Optimist Class Association (PSKO)||Pwllheli Sailing Club||Asociacion Peruana de Optimist (APO) / FPV||Doha Sailing Club||Federation Algerienne de Voile||A. V. Lago di Ledro|
|Entry fees adults||€ 550||€ 625||$ 600||$ 650||$ 600||--|
|Entry fees sailors||€ 550||€ 590||$ 600||$ 650||$ 500||€ 800 per team inc coach|
|Optimist charter fee||€ 400||€ 400||$ 500||$ 500||$ 500||Included|
|Support boat charter fee||€ 1200||€1400||$ 1200||$ 500||$ 500||N/A|
|Boat provider||Blue Blue + Zoum||Sports Sails Centre, Bluemagic||Rio Tecna + others TBC||Far East||TBC||Organisers|
|Accommodation||Hotel Gryf Pobierowo||Holiday village apartments, 3.5km||San Agustin Hotel 3*||Glora Hotel, 4km||Hotel||3* hotels|
Events in 2016 - as voted in Argentina , to be confirmed in Poland
|Information given in the application form||Worlds||European||South American||North American||Asian||African||European Team Race|
|Dates||June 27 to July 7||July 15 to 22||March 16 - 27||April 2 to 10||October 1 to 16||August|
|City, town||Vilamoura||Crotone||Santa Elena||Negombo||Luanda||Ledro|
|Organiser||CIMAV/APCIO||Ass. Italiana Classe Optimist||Salinas Yacht Club||Yachting Association of Sri Lanka||Clube Naval de Luanda||AV Lago di Ledro|
|Entry fees adults||€ 600||€ 550||$700||$700||$600||Included|
|Entry fees sailors||€ 500||€ 490||$650||$700||$550||€ 1000 per team inc coach|
|Optimist charter fee||€ 400||TBC||$600||$650||$550||Included|
|Support boat charter fee||€ 1300||TBC||$1400||$1650||$1400||N/A|
|Boat provider||Blue Blue||Far East/Blue Blue||Riotecna||Far East||Far East||Organiser|
|Accommodation||Hotel tbc||Hotel tbc||Hotel tbc||4* Hotel||Hotel tbc||3* Hotels|
The venues above were voted among the successful bids presented by our members.